How do I....
IMPORTANT: Your profile page is available to anyone who has an account on KPU's ePortfolio site. Please enter only the information you want to share with all other ePortfolio users. You should not share your ID number, home address or phone number.
KPU's ePortfolio site is integrated with KPU's Moodle site. When you log in from the Moodle site the first time, information you have in your Moodle profile (photo, introduction, email address etc.) will be automatically copied into your ePortfolio profile.
Your profile page is listed with all of your other pages on the Portfolio>Pages tab. To begin editing your profile page, click the edit icon beside your profile page.
Create a new page in your portfolio when you want to display artefacts together, e.g. for presenting to others, to submit to your instructors, for showing your progress in a project etc.
- From the Portfolio > Pages tab, click the Create page button.
- Page title: Provide a title for your page. This field cannot be left empty. If you do not enter a title, the default “Untitled” will appear.
- Page description: Write a brief description of your page or leave it blank if you prefer. The description is displayed on the page.
- Tags: Enter tags to find your page more easily at a later stage. Separate your tags with commas. If you already have tags, you can click on the link Show my tags and select the ones that you think will fit for this page as well. They will be entered into the text field for you.
- Name display format: Choose which of your names you want to appear on the page as author.
- Click the Save button to save your changes and to continue to the next tabs to edit your page layout and add content.
- Your page is private until you decide you want to share it with others. See Share pages and collections.
- For more information about the page editor, see the Mahara user manual
When your page is in edit mode, the content chooser is displayed on the left side of the page. It allows you to click and drag many types of content "blocks" to your page.
- Use a Text block when you want to add text on a single page (If you want to re-use sections of text in multiple pages, use the Note option in the General section)
- The Image and Media blocks allow you to upload content into your Mahara files area where it can be used in other pages and collections in your portfolio
- The General section contains additional options including Note which can be used to reuse a block of text on multiple pages
- The External content blocks allow you to embed external feeds and external media (YouTube, Vimeo, etc.) and Google Apps
- See the Mahara user manual for a full description of all content blocks
- Note: When uploading files or images into blocks on your page, you must check the box to verify that the content you are adding is your own or that you have the appropriate permission to use the content. The Choose Files option will be unavailable until this box is checked
Create a collection when you want to link a set of pages together. Pages can be added to one collection only.
- From the Portfolio>Collections tab, click New Collection
- Select the pages you want to include in your collection or click and drag them into the collection area
- The default page navigation setting will add tabbed navigation to your collection
Your pages and collections are private until you are ready to share them with others.
To access the page sharing options, click the Share page link:
- Select from the options: Public (anyone you send the page URL to); Registered users (everyone with an account on ePortfolios); Friends (all users you have added as friends)
- You may also share your pages with individual users or groups in the ePortfolios site. Select Friends, Groups or Users and search for the individual or group name
- Once you have set up access, click Display page and copy the page or collection URL from the address bar. Send the link to those you want to access your page or collection. See Submitting pages for assessment for how to submit pages to Moodle.
- Note: the access you assign to your collections will automatically be applied to all of pages that are part of that collection.
Expand the Advanced options section to manage comments on your page, allow copying, or add dates for when your pages are accessible.
Managing page and collection access
You can quickly view and edit access to all of your pages and collections from the Shared by me tab.
From this page, you can also add a Secret URL option. This is useful to allow external users one time access to your page for feedback. The difference between providing a secret URL and making a page public is that the pages with secret URLs are not available to search engines. You may remove a secret URL at anytime by clicking the Trash icon.
You may remove access at anytime by clicking the Edit access link for any page or collection and then clicking on the trash can icon beside the assigned access.
The Content tab displays your profile and other types of content you can add to your portfolio including files, journals, plans and resumes.
Organize your files
Click the Files tab to view all of the files or "artefacts" you have uploaded. You may want to organize your content by creating folders for your different courses or projects. Files can be moved into folders by clicking and dragging.
You can add information about your files by clicking the edit icon. The description field provides a place to include a reference or citation if the work is not your own. Tags allow you to search for items you have uploaded. You can choose to allow comments on any individual artefact but may want to turn this option off in most cases. Delete file by clicking the trash can icon. You will receive a warning if you attempt to delete a file that is used on one of your pages.
You may be required to submit ePortfolio pages or collections to Moodle for assessment. If this is the case, your instructor will have created a special type of Moodle assignment that is connected to the ePortfolio site and allows you to select your pages or collections and submit them for grading. Depending on how your instructor has set up the assignment, once you have submitted your page or collection, it may be locked until a grade or feedback is given.
To submit a page or collection to a Moodle course
- Go to the Moodle assignment and click Add submission
- All of your ePortfolio pages and collections will be displayed. Select the page or collection to submit
- Click Save changes
- On the ePortfolio site, the date and time of your submission is displayed on the Portfolio view. You may not be able to edit your page until your instructor has provided a grade or given you feedback.
Regardless of where your pages will be displayed, any images or media that you have not created yourself should be properly cited and attributed. If you plan to make your portfolio pages publicly available outside of KPU, extra caution should be taken to ensure that the use of any images or media is permitted on the open web.
If a full citation directly below the image on your page is not appropriate, you may provide a short attribution below the image and the full citation in a Reference list on your page. The short attribution should contain the creator or title (whichever appears in your Reference list), date, and retrieval statement. See the image below for an example. Follow the usual rules for your discipline's required citation style for your Reference page.
See the KPU library guide for Images in Student Portfolios
Quick General Question?
You should be automatically subscribed to the ePortfolio Help group . Please use this forum for general questions. The Learning Technology team monitors this regularly and will generally respond the same day (during business hours).
Something Not Working or Getting an Error Message?
Please log a job through the IT self-service portal: https://sm.kwantlen.ca . Include a link to the page where you are having the problem, include any error message information and the best way to contact you.
Need one-on-one assistance?
KPU recommends that students make periodic backups of their ePortfolios by exporting them in LEAP 2A format. Save these backup files outside of the ePortfolio system so you can restore any files or artefacts you may accidentally delete or modify.
Export in LEAP 2A Format
LEAP 2A is a specification designed to encourage interoperability among ePortfolio platforms and systems. Exporting in LEAP 2A allows users to import into another Mahara ePortfolio site or to another ePortfolio system which uses the LEAP 2A specification.
- Click the Portfolios tab and select Export
- Choose an export format: select Leap2A
- What do you want to export: select all my data (or you may select specific pages or collections to export)
- Click Generate export
The export process generates a zip file with all of your pages and linked files. You may rename this file and save it to a personal storage area should you need to restore items you may have accidentally deleted or changed.
Export in HTML Format
Upon graduation or transfer to another institution, you may also wish to export a standalone HTML site of your ePortfolio content. Follow the steps above, choosing the Standalone HTML website option. This will generate a zip file containing HTML files that you can open and view in a web browser.